The Carolina Spirit Quest Board of Trustees is elected by the membership at the annual meeting held during the spring event. It also includes the appointed Treasurer, the Director(s) of this year's events, the Director(s) of last year's events and the Director(s)-elect for next year's events.
The current Board of Trustees consists of:
| Tim Woody |
|
Hillsborough, NC | tim51370@yahoo.com |
| Stephanie Taylor |
|
Durham, NC | aine0021@yahoo.com |
| Lance Brown |
|
Hillsborough, NC | lance@bearcircle.net |
| Dick Merritt |
|
Hillsborough, NC | dickmerritt@mindspring.com |
| Kara Lynn Mueller |
|
Lovettsville, VA | karalynnn@yahoo.com |
| Sharron Hill |
|
Durham, NC | SKSerious@aol.com |
| Al Dunmore |
|
Greensboro, NC | AHDunmore@aol.com |
The Committees
| Finance Committee |
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The Finance Committee is responsible for budgeting, accounting, auditing, and long range financial planning functions for the organization. |
| Communications Committee |
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The Communications Committee is responsible for the internal and external communication functions of the organization. This includes maintaining the membership and other mailing lists, designating Board communication tools, and facilitating web presence. The newsletter editor reports to this committee. |
| Administrative Committee |
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The Administrative committee is responsible for bylaw changes, compiling and maintaining the Policy and Procedure manual and other administrative tasks as required by the Board. |
| College Scholarship Committee |
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The College Scholarship Committee is responsible for soliciting applications for the annual college scholarship, reviewing and screening applicants, and recommending the recipient to the Board. This committee is also responsible for maintaining the college scholarship selection criteria and recommending any changes to the Board. |
| Fundraising Committee |
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The Fundraising Committee is responsible for overseeing the gift giving functions for both capital and program activities of the organization. |
| Outreach and Service Committee |
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The Outreach and Service Committee is responsible for networking, coordinating activities with other organizations, and researching and recommending service projects to the Board. This includes, but is not limited to, participation in Pagan Pride Days and cooperative sponsoring of the Pagan Leadership Skills Conference. |
Board Positions
At Spring Quest 2009 the members will elect three Board Members for terms expiring in April 2011. Any member of CSQ, Inc. present at Spring Quest 2009 may run for these possitions
Nominations/Elections
According to the Bylaws, three (3) At-Large Board Members shall be elected each year at the Spring event of Carolina Spirit Quest. Further, elected trustees take office immediately after the Spring Quest, serve terms of two (2) years and may serve not more than two consecutive two-year terms. Each voting member of the Board shall reside in North Carolina, South Carolina or Virginia at the time of initial election or appointment to the Board. Trustees shall attend Spring Quest and all meetings of the Board held during their terms of office.
Nominations must be delivered to the Secretary, in writing, stating the full name, address, phone number and, optionally, E-mail address of both the nominee and three nominators. All nominators and the nominee must be members in good standing and be eighteen years of age or older. The nominators must certify that the nominee is willing to serve on the Board through Quest 2010, the nominees and nominators have been required to be in attendance at Spring Quest. Nominations will not be accepted from the floor. Since our membership procedures are changing, it is expected that there will might be modifications to these procedures at some future date.
Voting takes place during the Spring Quest by written ballot. All members in good standing who are eighteen years old or older who registerd for the Spring Program by Midnight (12:00 AM) of Friday, April 17, 2009 are eligible to vote. Absentee voting is not allowed. Nominees must attend the Spring Quest at which they are nominated.
Board Member Job Description
Each board member must:- Serve on the board for two years
- Reside in North Carolina, South Carolina, or Virginia on initial appointment or election
- Attend the Spring Quest each year during the two-year term: the year elected and two following years
- Attend four meetings per year: Presently scheduled for Friday night, Saturday all day and Sunday to mid-afternoon in May, August, November and February.
- Make every effort to be available for emergency meetings and/or conference calls and respond promptly to message from other board members.
The duties of the Board are:
- Make overall policy and direct and control CSQ affairs
- Appoint a Treasurer, who may or may not be an elected trustee
- Appoint the Director(s) of the program(s) for the current year
- Appoint the Director(s)-elect for the following year
- Approve the budget
- Be willing to help with the work of the event staff
The officers of CSQ are a President, a Vice-President, a Secretary and a Treasurer. The Board names the Officers annualy from members of the Board. The President is appointed at the February meeting and the Vice President and the Secretary are appointed at the May meeting. The Treaurer is also appointed annualy, but does not need to be a member of the Board prior to appointment.
Board Meetings
The CSQ Board regularly meets for weekend retreats quarterly. Meetings run from late Friday afternoon to early Sunday afternoon. They are held on the third weekends of February, May, August and November. The third weekend is that which starts on the third Friday of the month.
The next several meetings are scheuled as follows:
| May 16-18, 2008 | August 15-17, 2008 | November 21-23, 2008 | February 20-22, 2009 |
CSQ pays for the venue, but Board members jointly purchase and prepare the meals. A member of CSQ may attend a Board meeting at theur own expense.
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Last updated 05/17/08